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Logistics Coordinator

Main Objective

The Logistics Coordinator is responsible for planning, organizing, supervising the implementation, and reporting of all logistics activities for the mission. Based on mission program needs and with respect to ACF logistics / security policies and procedures, the Logistics Coordinator sets the objectives for the mission logistics department within the projected time frame and budget and works towards their implementation. The Logistics Coordinator reports to the Head of Mission and is supported by the Mission Management Logistician (HQ).

Responsibilities

Coordination

The Logistics Coordinator oversees all logistics-related activities in the mission including the supply chain, assets, materials, and security and ensures their implementation in accordance with ACF policies and procedures. The Log Coordinator works together with program coordinators, administration, Head of Mission, other members of mission coordination team and liaises with HQ whenever necessary in order to develop the logistics strategy of the mission, anticipate logistics / operational needs, ensure subsequent availability of funding, and to provide adequate logistics support to the missions’ program(s).

Human Resource Management

The Logistics Coordinator ensures that the logistics department is staffed to adequately support mission’s project(s) by anticipating the need for increase / reduction of staff and informing the coordination team / HQ accordingly, recruiting appropriate staff nationally, and ensuring that all logistics staff is adequately trained. The Logistics Coordinator manages senior logistics staff on mission level and provides technical support to other management / coordination staff.

Management of Property and Equipment

The Logistics Coordinator oversees the rehabilitation / construction and management of ACFpremises, including offices, warehouses, and guesthouses. The Logistics Coordinator ensures that ACF property, including the fleet, means of communication, and other equipment are purchased, used, replaced, and disposed in accordance with ACF and donors’ policies and procedures.

Management of Security

Along with other mission’s staff, the Logistics Coordinator continuously monitors and analyses the security context in country and briefs / trains international and national staff. In close collaboration with senior logistics staff / the Head of Mission and in accordance with ACF security guidelines / security context of the mission, the Logistics Coordinator develops, implements, monitors, and updates security policies that ensure the security of ACF staff, premises, materials, and assets and participates in the management of security incidents.

Reporting

The Logistics Coordinator organizes and monitors the reporting within the country ensuring the preparation and submission of adequate and timely reports to the Head of Mission, headquarters, and donors regarding regular and emergency logistics activities in the mission, stocks, in-kind donations, transport, equipment, communications, and security.

Representation

The Logistics Coordinator represents the logistics team of the mission internally in coordination, regional, and headquarters meetings and activities. On behalf of ACF, the Logistics Coordinator participates in external logistics and security-related meetings and represents ACF to NGOs, partners, donors, embassies, and other stakeholders.

Qualifications

  • Bachelors Degree or equivalent in technical studies.
  • Excellent knowledge of standard logistics procedures and practices.
  • Good understanding of financial and HR procedures.
  • Good level of technical skills in IT / Communications / construction or other desired.
  • Excellent analytical, communication, and representative skills.
  • Ability to adapt, multitask and deal with stressful situations.
  • Ability to work within and motivate the team.
  • Second language skills highly recommended and for some missions required.

Experience

  • At least 2 years previous field experience in a relief NGO, ideally in a similar role.
  • Minimum of 3 years of previous experience in a managerial position.
  • Previous experience in security management.